AUTOMATED IN-KIND TRACKING
Track every contribution. Meet your match. Fuel your mission.
Whether you’re preparing for a federal review, applying for funding, maintaining compliance with the Code of Federal Regulations or §1303.4, or simply trying to capture every hour, space, and donation — GoEngage helps your program stay compliant, transparent, and in control of your non-federal match.
WORK SMARTER, NOT HARDER
Why it's time to rethink non-federal match tracking
Non-federal contributions and in-kind tracking isn’t just a formality — it’s proof that your program is meeting its share of the total program cost.
And when you're preparing for a federal review, a grant proposal, or a showing your compliance, you need more than paper sign-in sheets and best guesses.
You need GoEngage — the smarter, faster way to track, verify, and report your in-kind.
UNBURDEN YOUR FRONTLINE STAFF
What can I track in GoEngage?
GoEngage captures in-kind contributions from every program area — and syncs them instantly into dashboards, timesheets, and reports. Fully categorized, time-stamped, and review-ready.
Volunteer Hours
Set up digital entry stations for events or center front desks.
Donations
Set up digital entry stations for events or center front desks. Includes a bot that generates recurring donations.
Parent-Child Activities
GoEngage automatically converts parent time submissions into timesheets which count towards in-kind.
Policy Council & Governance Meetings
GoEngage automatically converts digital attendance tracking for meetings into timesheets, which count towards in-kind.
Community Events & Professional Services
Professionals can sign in digitally. GoEngage automatically converts attendance into timesheets in the Provider Directory, which count towards in-kind.
Home Visits
With approval from your regional office.
IN-Kind 101
Understanding the terms
We know the terminology can be a bit confusing — here's a quick breakdown to make things clearer. All of these contributions are essential — not just for compliance, but to show the true value your community brings to the program.
Non-Federal Match
This is the portion of your total program budget that must come from non-federal sources. Most Head Start programs are required to contribute at least 20% of the total project cost (grant amount).
Non-Federal Contributions
These are the actual resources your program uses to meet that match. They can include cash or in-kind contributions (such as donated time, services, goods, or space).
In-Kind
A type of non-federal contribution that doesn’t involve cash — like a parent volunteering in a classroom, a partner donating materials, or a provider offering space rent-free.
Read: Missed In-Kind Contributions Are Costing Your Head Start Program
PRODUCT OVERVIEW
Go fully paperless with in-kind in GoEngage
Replace your paper forms and enjoy streamlined in-kind management.
Automatic Tracking
The easiest way to capture real-time contributions across your program.
✅ Parent/child activities submitted on paper, digitally, or in Parent Portal? Counted.
✅ Governance meetings logged? Counted.
✅ Volunteers sign in at an event? Counted.
✅ Donated space or services? Counted.
All of it flows into your non-federal share dashboard — instantly.
Bulk In-Kind Tracking
Ideal for agencies transitioning from paper, Excel, or third-party tools.
✅ Add multiple entries at once — grouped by site, date, or activity
✅ Track large events, community contributions, or recurring donations
✅ Upload supporting docs like receipts, logs, or sign-in sheets
✅ Get the totals you need for reviews — in minutes, not hours
Digital Signatures & Documents
Collect documents and timestamped digital signatures, all in one place. No more lost forms, back-and-forth, and hunting down missing information.
REPORTING & DASHBOARDS
Enjoy real-time visibility
Stop wondering if you're on track. Start seeing it. Your Non-Federal Share Dashboard gives fiscal instant insight, empowering confident meetings and audits.
✅ Enter your federal share amount then GoEngage auto-calculates your match amount and handles the rest
✅ Know where you stand against your goal
✅ See breakdowns by site, classroom, category, or funding source
✅ Track PIR-related data with zero extra effort
✅ Pull reports by fiscal year, program option, or month
THE
EFFECT
