AT A GLANCE
Built for Head Start programs
with child care programs
Managing fees, invoices, and payments shouldn't require spreadsheets, third-party systems, or extra hours from your already busy team. That’s why GoEngage brings fee management directly into your data system—so you can focus on families, not finance frustration.
PRODUCT HIGHLIGHTS
GoEngage fee management
Feature
What it means for you
Integrated with your data system
No duplicate entry—billing pulls from attendance/enrollment
Custom rate setup
Bill by hour, day, or week with flexibility for program types
Built-in online payments |
Families can pay through PayPal directly from their invoices
Auto-proration & discounts |
Easily handle closures, holidays, and sibling discounts
Real-time financial dashboard
Instantly see balances, outstanding payments, and trends |
Blended funding support
Track reimbursements across state and federal programs
Audit-ready reporting
Generate reports aligned with funding and compliance requirements
Check out our blog on why integrated billing matters:
“Parents used to call constantly about their invoices. Since switching to GoEngage, they can just log in and pay online. It’s been a huge relief for our admin team.”
ANGELA R, FISCAL DIRECTOR
PRODUCT OVERVIEW
5 reasons why programs trust GoEngage for billing and fee management
1. One Platform for Everything
Enrollment, attendance, classroom data, and billing—together in one system that speaks the same language across departments.
2. Custom Billing Structures
Set up hourly, weekly, or monthly rates. Support full-day and part-day care. Offer sibling discounts. Automatically prorate based on schedules or closures.
3. Real-Time Payment Tracking
No more reconciling across tools. Staff can view balances, manage invoices, and track payment history.
4. Family-Friendly Billing
Families receive clear, accurate invoices and can pay securely online through PayPal—improving collection rates and reducing confusion.
5. Reporting That Makes Sense
Export detailed billing reports for audits, grant tracking, and reimbursement claims—all with data that ties directly back to enrollment and attendance.
“I love that our billing and attendance are finally talking to each other. We’re saving time and catching fewer errors.”
Carlos M., Data & Compliance Manager
“We have multiple funding sources and part-time kids. GoEngage handles it all. I can finally run a report without holding my breath.”
TRAVIS B, DIRECTOR
PRODUCT HIGHLIGHTS
Common challenges. Real solutions.
What you're dealing with
How GoEngage helps
Multiple rates, rules, and family discounts
Custom billing setup to match your real-world structure
Families confused about statements
Clear, family-friendly invoices + online payment options
Inconsistent tracking between services |
One centralized screen for billing, payments, and reports
Tedious manual processes and data entry |
Integrated with enrollment and attendance—no extra steps
Reporting that takes forever to pull together
Real-time reports built into the platform |
