What's brewing in May?
May is a month of momentum, reflection, and preparation.
As the school year winds down, it’s time to celebrate your impact, wrap up key initiatives, and start laying the groundwork for the year ahead.
At GoEngage, we’re here to help you finish strong and step into summer with confidence—by simplifying your workflows, supporting your staff, and ensuring your data tells the full story of your program’s success.
Here’s what’s brewing this month! ☕👇
GoEngage tips for May
Tip 1: Collect year-end satisfaction surveys for continuous quality improvement (CQI)
Enhance your program’s growth by gathering valuable feedback with GoEngage’s year-end satisfaction survey:
Create Your Survey: Use Quick Forms to design your year-end survey.
Distribute to Families:
From the Application Pool, Family Directory, or Quick Form builder, and filter for Enrolled children.
Select all relevant children, then click the paper airplane icon (Send Message).
Choose Compose New Message and select Quick Form as the format.
Pick your survey from the list and choose how you’d like to send it.
Analyze the Data: Use the Quick Forms Navigator to view responses through pie charts, bar charts, and trending graphs.
Pro Tip: Segment your survey results by site, classroom, family member type, and more to uncover deeper insights.
Tip 2: Start Planning Your Year-End Activities in GoEngage
Closing out the program year doesn’t have to mean chaos. Our Year-End Activities Guide walks you through every step—from creating new classroom sessions to returning and transitioning participants—all in one streamlined process.
Here’s a quick tip to get started:
Start with create a new “Year End activity” then, let GoEngage do the heavy lifting with built-in tools like Auto Mode—perfect for transitioning children from EHS to HS or re-enrolling them for the next year, based on age eligibility.
Plan ahead, follow the guide in Help > Help Center, and let GoEngage make year-end transitions smoother than ever.
Using GoEngage? Need help with implementing these tips? Contact us for your support and training needs!
(800) 473-4780 | support@GoEngage.app | training@GoEngage.app
Not Using GoEngage? Interested in learning more? Request a demo or contact us.
(800) 473-4780 | sales@GoEngage.app
May Awareness
Discover how GoEngage can enhance and support your efforts.
Supporting Children, Families, and Staff with Confidence
GoEngage gives your program the tools to support early mental health and align with Head Start Program Performance Standards §1302.45—ensuring you’re meeting requirements while strengthening outcomes.
How GoEngage Helps:
Track screenings, referrals, and service plans in one place—with clear visual status indicators.
Assign consultants and log counseling sessions to meet the requirements. Tip: Service documentation can be marked confidential!
Document multidisciplinary collaboration across education, family services, and health.
Share referral info with families and log outreach to support follow-through.
Ensure data completion with visual alerts (e.g., red = missing results).
Bonus: Use filters to instantly view children flagged for mental health support—even before a formal plan is in place.
Resources to Share:
Honoring and Supporting Children in Transitional Care
Children in foster care are among the most vulnerable populations Head Start programs serve. GoEngage helps your team provide coordinated, timely, and compassionate support—while staying aligned with Head Start Program Performance Standards.
How GoEngage Supports Foster Care Requirements:
Document automatic eligibility for foster children as defined in §1302.12.
Track enrollment prioritization for children in foster care, in accordance with §1302.15.
Log placement details, caregiver contacts, and caseworker info.
Securely coordinate across service areas, ensuring children receive appropriate screenings, referrals, and continuity of care.
Communicate with caregivers and agencies using secure messaging
Resources to Share:
Autism Acceptance Month
Early Identification Drives Development
Speech and language delays are among the most common developmental concerns in early childhood. GoEngage helps you respond by:
Scheduling and logging screenings and follow-ups for speech and hearing using standardized service workflows.
Tracking referrals to speech-language pathologists (SLPs) or early intervention programs.
Recording individualized plans or accommodations for children with communication needs.
Sharing family resources such as language development tips or referrals to community-based support.
Quick Win: Send milestone checklists or screening reminders directly through the Parent Portal.
Focus: Early identification of hearing and speech delays
Resources to Share:
👉 Request more information today!
Active Bodies, Active Minds
Physical development plays a critical role in learning and behavior. GoEngage makes it easy to:
Promote movement-rich events like outdoor play days, walk-a-thons, or family yoga sessions.
Send reminders or motivational content via SMS or email to encourage participation.
Track attendance and engagement using event rosters or QR-code check-ins.
Record physical activity as part of family engagement or health tracking goals.
Creative Tip: Run a "Move With Me" campaign, where families log their daily movement activities via GoEngage forms.
Resources to Share:
👉 Request a demo or more information
Breathe Easier with Organized Health Data
Chronic conditions like asthma, food allergies, and medication sensitivities require vigilant, coordinated care. GoEngage helps you:
Create and manage Individual Health Plans (IHPs) with expiration tracking and file attachments.
Log medical conditions, treatment plans, emergency contacts, and medication schedules.
Send health plan reminders to families (e.g., annual updates, documentation deadlines).
Digitally record health events such as asthma episodes, allergy triggers, or follow-up actions.
Resources to Share:
🔗 Bonus Resource: Check if your state’s immunization registry is integrated with GoEngage: GoEngage.app/immunizations
Supporting Families and Children Affected by Lupus
May is also Lupus Awareness Month, which is crucial for recognizing how lupus can impact children and families. Pediatric lupus, though rare, affects children and can lead to severe health complications. Head Start programs often serve children who may be diagnosed with chronic conditions like lupus, requiring coordinated care, early intervention, and supportive health management.
How GoEngage Can Help:
Track Health Conditions: Log lupus diagnoses, treatment plans, and health events for children with lupus.
Coordinate Care Across Teams: Ensure healthcare providers, family services, and educational staff are aligned in supporting children with lupus.
Support Family Communication: Use GoEngage’s secure messaging features to communicate directly with families, share resources, and ensure follow-through on appointments and treatments.
Monitor Health Plans: Create Individual Health Plans (IHPs) for children with lupus, track renewals, and ensure all necessary medical documentation is up-to-date.
Resources to Share:
GoEngage Connect User Conference: Get on the Waiting List!
We’re excited to announce our user conference, GoEngage Connect—an exclusive event for GoEngage users. Join us for hands-on workshops, keynotes from industry experts, and networking with other Head Start programs across the country.
Why Attend?
Learn: Discover new features, get in-depth training, and gain insights into how GoEngage can transform your program’s operations.
Collaborate: Meet with other Head Start professionals to share best practices and challenges.
Improve Your Program: Walk away with actionable strategies to make your agency more efficient, compliant, and family-centered.
Don’t miss your chance to be part of GoEngage Connect! Sign up for the waiting list to secure your spot.
👉 Get on the waiting list now!
New Head Start Region Realignment
The Office of Head Start (OHS) has recently announced a significant realignment, consolidating 10 regional offices into 5. This restructuring, effective April 1, 2025, includes the closure of the offices in Boston (formerly Region I), New York (formerly Region II), Chicago (formerly Region V), Seattle (formerly Region X), and San Francisco (formerly Region IX).
According to Wanda Minick, Executive Director of the Florida Head Start Association, while these changes may impact communication with regional offices, they will not affect critical services for Head Start programs. The changes are expected to save $1.8 billion annually while maintaining critical support for Head Start programs nationwide. The restructuring is designed to improve efficiency and better align resources with the growing needs of Head Start agencies.
Our hope is that some of these savings will be reinvested directly into Head Start programs, specifically to support increased salaries for staff.
What You Need to Know:
Migrant and Seasonal Programs will continue to be served by the same specialists who understand the unique needs of agricultural families.
HSES Communication: Grant recipients in the affected regions are advised to use the Head Start Enterprise System (HSES) for all communication regarding grant activities or by emailing ohsrecipientsupport@acf.hhs.gov. OHS staff will remain available to provide any necessary assistance.
The Department of Health and Human Services (HHS) has assured that these changes will not disrupt services and remains fully committed to supporting Head Start programs in their work with children and families.
For more information, please read the Florida Head Start Association’s announcement on the realignment here.
Planning Ahead: Get GoEngage-Ready for 2025–2026
If your program isn’t on GoEngage yet — now is the time. A smooth transition takes thoughtful planning. Starting this spring or summer positions your team for full readiness by next school year.
Let’s start building your transition plan now—so you’re fully ready by fall.
📅 Book a transition planning meeting or demo today!
💬 “Switching to GoEngage during the spring gave us time to train, test, and launch with confidence.” - New GoEngage User, TX
Come See Us at NHSA in Columbus
If you're attending NHSA this week, stop by our booth to say hello, get a live demo, and see how GoEngage can help your agency streamline operations, support families, and prepare for the 2025–2026 program year.
Whether you're already a GoEngage user or just curious to learn more, we'd love to connect in person!
✨ Bonus: Swing by and pick up some exclusive GoEngage goodies while they last!
Upcoming Workshops
In-Kind & Governance Workshop - Virtual
Offers tools and strategies for accurately tracking in-kind contributions and enhancing governance practices in alignment with Head Start Standards 1301.3, 1301.4, and 1303.4.
When: July 15-16
Where: GoEngage Headquarters: 1801 Robert Fulton Drive, Suite #500, Reston, VA 20191
👉 Register Now - Registration closes July 8!
Health & Nutrition
Empowers users to streamline health tracking, improve nutritional planning, and ensure compliance with Head Start standards, 1302.4 Health Program Services, for optimal child well-being.
When: October 7-8
Where: GoEngage Headquarters, 1801 Robert Fulton Drive, Suite #500
Reston, VA 20191
👉 Register Now - Registration closes September 23
Need Additional Training? We’ve Got You Covered!
If you need more in-depth training beyond our workshops, we offer customized solutions to fit your agency’s needs. Whether it’s on-demand learning, virtual sessions, or hands-on onsite training, we’re here to help!
Our Training Options Include:
On-Demand Video Library – Learn at your own pace.
Live Virtual Training – Tailored sessions for your team.
On-Site Training – In-person, expert-led training at your location.
Consulting – In-person or virtual options to work with a Head Start expert.
Let’s ensure your team is equipped to finish the school year strong or start the next one with confidence! Contact us today to find the perfect training solution for your agency.
(800) 473-4780 | training@GoEngage.app | Request More Information
From the GoEngage Blog – Must-Reads This Month
Stay informed with our latest insights on Head Start, family engagement, and data management. Check out these must-read articles:
From Confusion to Clarity: How GoEngage Transforms Fiscal Tracking for Head Start Programs
From HSFIS to GoEngage: The Journey of Innovation in Head Start
One System Instead of Four: Why Head Start Agencies Are Replacing Their Tech Stack with GoEngage
The 2025–2026 Head Start PIR Checklist: What’s New, What’s Next, and Why It Matters
📚 Explore more articles here → GoEngage.app/blog
What Users Are Saying About GoEngage
“What I appreciate most about GoEngage is how comprehensive it is—it’s truly an all-in-one platform. Whether we’re working on ERSEA, health, budgeting, non-federal share, doing internal reviews, tracking inventory, handling maintenance requests, it’s all there. GoEngage brings everything together in one place. It’s eliminated so many disconnected systems and spreadsheets for us. Now our teams can collaborate more easily, stay aligned across departments, and focus more on families instead of paperwork.”—Karen M., Director
“What stands out most is the responsiveness of the GoEngage team. They really listen to feedback, and we’ve seen updates that reflect what agencies actually need.”—Jessica R., ERSEA Supervisor
“I really appreciate how user-friendly the platform is. Even staff who aren’t tech-savvy have picked it up quickly. The training and support have been top-notch.”—Robert T., GoEngage System Admin
📖 Explore more customer success stories: See how agencies like yours are thriving with GoEngage
Not Using GoEngage-Take the Next Step!
Learn how GoEngage can streamline your Head Start program management, improve compliance, and empower your team to deliver exceptional service to families.
Signing off on a resilient spring
The past few months have been a whirlwind—from proposed cuts and shifting priorities to holding our collective breath over the future of Head Start. Through it all, programs like yours have stayed grounded in purpose, advocacy, and service. We’re incredibly grateful to stand beside you during both the uncertainty and the wins.
As we move into the final stretch of the program year, GoEngage remains committed to helping you stay focused on what matters most: the families and communities you serve.
💌 Have a topic you’d like us to explore in next month’s newsletter? Reach out anytime at Sales@GoEngage.app.
Until June,
The GoEngage Team
(800) 473-4780 | sales@GoEngage.app | support@GoEngage.app | training@GoEngage.app | consulting@GoEngage.app | product@GoEngage.app
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By
Stacy Lewis: Senior Director of Business Development at Cleverex Systems
Stacy Lewis is the Senior Director of Business Development at Cleverex Systems, the creator of GoEngage. A trusted leader in the Head Start software space since 2001, Stacy brings over 24 years of experience, including key roles at ChildPlus, KinderSystems (COPA and California subsidy products), and Learning Genie, before joining GoEngage.
Throughout her career, Stacy has helped countless agencies optimize operations, enhance family engagement, and achieve compliance with federal and state standards. Her extensive industry knowledge and commitment to innovation continue to drive transformative solutions that empower Head Start programs to better serve children and families.
